Privacy Policy

1. Introduction

Everyday Tools ("we", "us", or "our") operates the website theeverydaytools.com. This Privacy Policy explains how we collect, use, disclose and protect your personal data in accordance with the Personal Data Protection Act 2010 (PDPA) of Malaysia, the General Data Protection Regulation (GDPR) of the European Union, and other applicable privacy laws worldwide.

By using our services, you consent to the collection and use of information as described in this policy.

2. Data We Collect

We collect the following types of data:

• Files you upload — PDFs, images, and documents uploaded for processing. These are automatically deleted within 1 hour of processing.
• Usage data — IP address, browser type, pages visited, and tool usage statistics collected via analytics.
• Cookies — Small files stored on your device to improve your experience and serve relevant advertisements.
• Device information — Browser type, operating system, and screen resolution for service optimisation.

We do not require account registration and do not collect your name or email address unless you contact us directly.

3. How We Use Your Data

Your data is used for the following purposes:

• To process your uploaded files and return the output to you
• To improve and maintain our services
• To display relevant advertisements via Google AdSense
• To analyse usage patterns and fix bugs
• To comply with legal obligations
• To prevent abuse and protect the security of our platform

4. File Security & 60-Minute Deletion Policy

All uploaded files are transmitted via 256-bit SSL/TLS encryption and stored in isolated, encrypted cloud storage. Files are automatically and permanently deleted within 60 minutes of upload — this is enforced by an automated server-side cleanup process, not a manual policy.

• We never read, analyse, or share your file contents with any third party
• Our staff do not have access to uploaded files at any time
• No backups of uploaded files are created — deletion is irreversible
• Download links expire after 60 minutes — plan your downloads promptly
• This policy applies to both uploaded source files and processed output files

4a. Your Rights Under GDPR (EU Users)

If you are located in the European Union or European Economic Area, you have the following rights under the General Data Protection Regulation (GDPR):

• Right to Access — Request a copy of any personal data we hold about you
• Right to Erasure — Request deletion of your personal data ("right to be forgotten")
• Right to Rectification — Request correction of inaccurate personal data
• Right to Data Portability — Receive your data in a structured, machine-readable format
• Right to Object — Object to processing of your personal data for direct marketing
• Right to Restrict Processing — Request that we limit how we use your data

Since we do not collect account data and uploaded files are deleted within 60 minutes, most GDPR rights are satisfied automatically. For analytics or cookie data, contact us at our contact page.

5. Cookies & Advertising

We use cookies to operate our services and to display advertisements. Our advertising partner, Google AdSense, may use cookies to show you personalised ads based on your browsing history.

You can opt out of personalised advertising by visiting Google Ad Settings. You can also disable cookies in your browser settings, though this may affect your experience on our site.

6. Third Party Services

We use the following third party services:

• Google AdSense — Advertising. Google Privacy Policy
• Google Analytics — Website analytics
• DeepL — PDF translation processing
• Supabase — Secure file storage
• Sentry — Error monitoring (no personal data collected)

7. Your Rights Under PDPA Malaysia

Under the Personal Data Protection Act 2010 (Malaysia), you have the right to:

• Access personal data we hold about you
• Correct inaccurate personal data
• Withdraw consent for processing your personal data
• Request deletion of your personal data
• Limit how we use your personal data

To exercise any of these rights, please contact us at our contact page.

8. Data Retention

Uploaded files are deleted within 1 hour. Analytics and usage data are retained for up to 24 months. If you contact us, we retain your correspondence for up to 2 years.

9. Children's Privacy

Our services are not directed to children under the age of 13. We do not knowingly collect personal data from children. If you believe a child has provided us with personal data, please contact us immediately.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any significant changes by posting the new policy on this page with an updated date. Continued use of our services after changes constitutes acceptance of the updated policy.

11. Contact Us

If you have any questions about this Privacy Policy or wish to exercise your rights under PDPA, please contact us at our Contact Page.

This website is operated from Malaysia and is subject to Malaysian law.